General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
The controller under data protection law is:
SEPPmail – Deutschland GmbH
Ringstraße 1c
85649 Brunnthal b. München
Germany
Phone: +49 8104 8999 030
Email: info@seppmail.de
Commercial register entry number: HRB 221051
Registration Court: Munich Local Court
Data Protection Officer
Data-Warehouse Technology&Management GmbH&Co KG
Beethovenstr. 33
85521 Ottobrunn
Germany
Email: dsb@seppmail.com
For general questions regarding data protection, please contact: datenschutz@seppmail.com
Personal data collected as part of the application process
Personal data means any information relating to an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, as well as information relating to your professional background and qualifications.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via email or using our online application form, we will collect and process your personal data for the purpose of carrying out the application process and deciding whether to establish an employment relationship.
The processing is carried out in particular on the basis of Article 6(1)(b) GDPR in conjunction with Section 26(1) of the German Federal Data Protection Act (BDSG), insofar as the processing is necessary for the decision on establishing an employment relationship.
By submitting an application via our recruitment website, you express your interest in taking up employment with us. In this context, you transmit personal data which we use for the purpose of processing your application.
In particular, the following data may be collected during this process:
First and last name
Email address
Telephone number
Availability / earliest possible starting date
Salary expectations
Application documents, in particular your CV and, where applicable, other documents submitted voluntarily
The documents you upload may contain additional personal data, such as your date of birth, address, qualifications, education and information about your professional background.
Only authorised HR staff and employees directly involved in the respective application process have access to your data.
Your personal data is generally processed exclusively for the purpose of carrying out the application process and filling the vacancy for which you have applied.
Retention period
Your personal data will generally be stored for a period of 90 days after the application process has been concluded.
Further storage is carried out in particular to protect legitimate interests and for the establishment, exercise or defence of potential legal claims.
After this period, your personal data will be deleted or anonymised unless statutory retention obligations or other legal grounds require further storage.
In the event of anonymisation, the data will subsequently only be available for statistical analysis without any direct reference to you as an individual.
Should you be offered and accept a position with us during the application process, the personal data collected as part of the application process will be further processed in accordance with the legal and operational requirements applicable to the employment relationship.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using encrypted transmission and stored in a database.
For our recruitment management, we use the HR management and applicant tracking software provided by Personio SE & Co. KG.
In this context, Personio processes personal data on our behalf as a processor in accordance with Article 28 GDPR. The basis for this processing is a data processing agreement between us as the controller and Personio.
Further information regarding the processing of personal data by Personio as the operator of this recruiting site is provided directly following this data privacy statement.
Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing.
These include, in particular:
Right of access pursuant to Article 15 GDPR
Right to rectification pursuant to Article 16 GDPR
Right to erasure pursuant to Article 17 GDPR
Right to restriction of processing pursuant to Article 18 GDPR
Right to data portability pursuant to Article 20 GDPR
Right to object pursuant to Article 21 GDPR
If personal data is processed on the basis of your consent, you have the right to withdraw your consent at any time pursuant to Article 7(3) GDPR with effect for the future.
You also have the right to lodge a complaint with a competent data protection supervisory authority.
To exercise your rights in relation to personal data processed during this online application process, please contact us or our Data Protection Officer.
Concluding provisions
We reserve the right to adjust this data privacy statement at any time to ensure that it complies with current legal requirements or to reflect changes in the application process or other processes.
The current version of the data privacy statement applies to any subsequent visit to this recruitment website or any subsequent application.
In addition to this data privacy statement, you can view our general data privacy statement at:
https://www.seppmail.com/de/datenschutz/
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.